This is an Access to Information and Privacy (ATIP) Online Request for your GCMS (Global Case Management System) Notes from Immigration, Refugee and Citizenship Canada (IRCC).
GCMS Notes provides you with detailed information on the Canadian visa officer’s notes. There are several benefits of requesting for your GCMS Notes, a few are:
- Find out Reasons for Refusal: See the actual reason(s) why your Canada visa and/or immigration application was refused.
- Check your Application Status: Is your Canada visa and/or immigration application taking longer than usual? With your GCMS Notes, you’ll see what is going on with your file and which Canadian immigration officer/department is working on it.
- Obtain your Application Document Copies: Did you lose your documents? Do you want to re-apply/renew your Canada visa and cannot remember what documents you submitted to IRCC? It is important that there is consistency in all your applications to prevent refusal. Through a GCMS Document Request, you’ll get all the documents you used for a previous Canadian visa/immigration application.
- And many more!
HOW DOES IT WORK? OUR PROCESS!
Get Your GCMS Notes in 3 Simple Steps:
- Make Payment: Place an order here for your GCMS Notes using “PayPal” or “Add to Cart” and Checkout with a credit or debit card.
- Complete IRCC’s Consent Form: After payment, download/print the consent form (available here), complete, date and sign (in BLUE ink). See below “What we require from you” for further instructions.
- Receive your GCMS Notes: We will email your GCMS notes to you the same day we receive it from IRCC. Usually 30 calendar days (for Electronic Notes) or 40 calendar days (for Document Request) from the date of request.
Please note that we cannot process your GCMS Notes request until we receive a signed consent form. Rest assured that your information is secure with us and will only be used for obtaining your GCMS Notes.
WHAT WE REQUIRE FROM YOU
After payment, please send an email to us (Service@CanadaWiz.ca) with a colour scan of your properly completed consent form attached to the email and also include the following information in the body/content of the email:
- Your Application Number, also known as File Number (Compulsory): Your visa/immigration application number can be found on your IRCC document or letter. It consists of one letter alphabet and several numbers e.g. V123456789.
- Your UCI / Client ID (Optional, but please provide if available): You can find your Unique Client Identifier Number (UCI) also referred to as Client Identification Number (Client ID) on any official document issued to you by IRCC. Your Client ID consists of either eight or ten numbers. e.g. 1234-5678 or 12-3456-7891
- Type of record you are requesting: e.g. study visa application, visitor visa application, express entry, etc.
You may also include a copy of your Canada visa/immigration refusal letter in the email you send to us. We will use this to double-check the information you provide us, thereby preventing any errors.
Click here to see a sample Canada visa refusal letter with the “UCI” on the top left, while the “Application no.” is located on the top right of the document.
Tips for Completing the Consent Form:
Refer to the instructions on Page 2 of the consent form. Also, note the following:
- Section 1. Designated Representative’s Information: Leave this blank. We will include that information after you send us the completed form.
- Section 2. Applicant’s Information: Your full name and date of birth as it appears in your application. And your signature (in BLUE ink).
If the applicant is a minor (i.e children under 16), they are not required to sign the form, however, the form must be signed by both parents of the minor.
- Section 2.1 to 2.3 Related Individual’s Information: If your family members (partner/spouse or children/dependent) were included in your application, their full name, date of birth, and signature (in BLUE ink) are required. Minors (under 16) are not required to sign the form.
* Additional Information:
As per IRCC requirements, signing in black ink and electronic signatures are NOT acceptable. Only original handwritten signatures signed in BLUE will be accepted. Therefore a colour scan in good resolution (300 dpi and up) or taking a close well-lit snapshot of the form with your smartphone camera will help ensure your form is accepted by IRCC.
Please ensure that all the information you provide us is correct in all aspects. Also, the consent form should be properly completed to prevent delays.
We will submit your request to IRCC within 24 hours from when we receive your properly completed consent form. And, we’ll send you an email confirmation.
CanadaWiz will issue you a 100% (full) refund – No Questions Asked, if you instruct us to do so, as long as we have not submitted your request for information to IRCC. Once the information request has been submitted to IRCC, your payment is deemed non-refundable. Also, CanadaWiz may initiate a refund to you, if an information request cannot be processed for any reason.
For further information, please refer to our FAQs.